Department Assistant II (19 hr, 12 mo)
Company: Kern Community College District
Location: Bakersfield
Posted on: February 8, 2025
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Job Description:
Department Assistant II (19 hr, 12 mo)
Kern Community College District
Salary: $18.66 - $26.36 Hourly
Job Type: Part Time
Job Number: FY24-2501125
Location: Bakersfield, CA
Department: Chancellor's Office
Basic Function
Under the direction of an assigned supervisor, provide a variety of
clerical services to College administrators, faculty and staff;
provide information to the faculty, staff, students and public;
provide staff assistance to departments.
DISTINGUISHING CHARACTERISTICS: The Department Assistant II
performs typing and clerical duties involving independent judgment
in the interpretation, application or modification of existing
procedures and methods within well-defined guidelines.
Representative Duties
Perform general clerical work; file, schedule appointments and
process personnel information; order, distribute and maintain
office supplies.
Type and proofread a wide variety of reports, letters and memos;
type from rough draft, verbal instructions or transcribing machine
recordings; compose routine correspondence related to
responsibilities assigned; assist in gathering information for
College, District and State reports.
Provide information on classes, instructors and schedules to other
offices and the general public; issue, receive, type and process
various applications, permits and other forms; receive and sort
mail.
Perform a variety of work involved in student and employee
assistance, preparation of invoices, preparation of payroll,
inventory, time cards, accounts and bank deposits, and
administration and scoring exams.
Maintain calendars and schedules of activities, meetings,
interviews and appointments; coordinate activities with other
departments, the public and outside agencies.Organize and maintain
filing systems; maintain records related to area of assignment
including employee files, affirmative action records, worker's
compensation files, job announcement, application, interview and
fiscal files.
Review materials for completeness and conformance with established
regulations and procedures; apply applicable policies and
procedures in determining completeness of applications, records and
reports; provide information and forms to the public; collect and
process appropriate information.
Serve as a receptionist; answer the telephone and provide
information to the general public regarding community college
policies and procedures as required.
Order, receive and process textbooks, materials and supplies for
students and staff; process refunds; perform cashiering duties;
process billing for outside agencies; balance and provide related
sales reports.
Process and verify financial aid, employment and student assistance
program documents.
Exercise functional and technical direction over student assistants
as assigned; assist in the selection of staff and student
assistants.
Perform related duties as assigned; duties performed at extension
sites may be diverse and varied.
Minimum Qualifications
Any combination equivalent to: graduation from high school and two
years of responsible clerical experience.
Knowledge and Abilities
KNOWLEDGE OF: Modern office procedures, methods and computer
equipment.Word processing methods, techniques and programs.Correct
English usage, spelling, grammar and punctuation.Principles and
practices of record-keeping.
ABILITY TO: Learn, interpret and apply the policies and procedures
of the District.Perform general clerical work including maintenance
of appropriate records and compiling information for reports.Work
courteously with students and the general public on the telephone
or in person.Assist in budget preparation, monitoring and
administration Perform simple mathematical calculations.Operate a
variety of office machines including a computer and applicable
software.Understand and follow oral and written
direction.Communicate effectively both orally and in
writing.Establish and maintain cooperative and effective working
relationships with others.
SALARY RANGE
$ 3,233.60 - $ 4,569.00 Monthly
Maximum Entry Level Salary: $3,397.30 (monthly)
SPECIAL INSTRUCTIONS
First Review of Applications: Complete application packets will be
accepted until the position is filled; but those received by
February 20, 2025, are assured consideration. The College reserves
the right to extend time limits or re-initiate the
recruitment/selection process at any point.
Completed application packet MUST include:
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
the applicant. Foreign Degree: Applicants with foreign degrees from
colleges or universities outside of the United States must have
their coursework evaluated by a professional association that is a
member of the National Association of Credential Evaluation
Services (NACES) or Academic Credentials Evaluation Institute, INC.
(ACEI). A copy of the evaluation must be submitted with your
on-line application. Applicants who require reasonable
accommodation to participate in the selection process should
contact Human Resources to make the necessary arrangements. Note:
The District is strongly committed to achieving staff diversity and
the principles of equal employment opportunity. The District
encourages a diverse pool of applicants and does not discriminate
on the basis of national origin, religion, age, gender, gender
identity, gender expression, race or ethnicity, color, medical
condition, genetic information, ancestry, sexual orientation,
marital status, physical or mental disability, pregnancy, or
because he/she is perceived to have one or more of the foregoing
characteristics, or based on association with a person or group
with one or more of these actual or perceived characteristics or
any other characteristic protected by federal, state or local law,
in any of its policies, procedures or practices.
The District does not provide sponsorship for authorization to work
in the United States. Work authorization should be established at
the time of application submission
All applicants must apply online at . Emails will not be
accepted.
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Keywords: Kern Community College District, Bakersfield , Department Assistant II (19 hr, 12 mo), Human Resources , Bakersfield, California
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